To ensure your Rotaract club stays active and connected, it is important to update your club and member data every six months. By doing so, you not only avoid the risk of termination but also make it easier to connect with other clubs through the Worldwide Rotaract Directory.
Active Rotaract clubs can take advantage of various tools and resources on Rotary's website. Ideas.rotary.org helps you find funding or volunteers for projects, while Rotary Showcase (www.rotary.org/showcase) allows you to share your club's success stories. You can also participate in discussion groups and register online for the Rotary International Convention.
Here are the steps to update your Rotaract Club's information and access these resources. Please note that only current and reported Rotaract Club Presidents and Advisors will have behind-the-scenes access to update club and member data.
1. Visit www.rotary.org.
2. Click on "My Rotary."
3. Sign in to your account. If you don't have an account, click "Create account."
4. Use the same email address that was reported to Rotary International for your role. Avoid using shared email addresses.
5. Enter your city and postal code, select "I am a club member," and choose "Rotaract" as the club type.
6. Type your club's name and select the correct entry from the dropdown menu. Contact rotaract@rotary.org if you cannot find your club.
7. Enter your member ID if known, or leave it blank. Click "Continue."
8. Wait for 72 hours for your new account to be created, then return to the sign-in screen at rotary.org.
9. After signing in, you will see your My Rotary homepage.
10. Hover over "Manage" and click on "Club Administration."
11. Click "Add, edit or remove Rotaract member" to access your club administration page.
12. If the link does not appear, ensure your sign-in email is connected to your role as Rotaract President or Advisor.
13. If not reported as Rotaract Club President or Advisor, start by going to rotary.org/rotaract and completing the form to report your role.
14. Once submitted, the data will be entered into Rotary's database within 72-96 hours, granting you proper access.
15. Click on "Add, edit or remove Rotaract member" to update member data.
16. Review and remove any individuals who are no longer part of the club.
17. If you face challenges adding members, it may be because they already have a My Rotary profile. Email data@rotary.org to connect them with the club.
18. Each member, regardless of role, must have their own email address when creating their My Rotary account.
19. Approximately 72 hours after creating new accounts, the Rotaract club president can verify new members' appearance in the club membership data on the Club Administration page.
20. Once all new members are added, click "Confirm Contact Information."
21. Update your Rotaract Club's president, mailing address, website, and meeting time on the "Update Club Data" page.
22. Remember to update your club's information twice a year, by September 30th and March 31st, to stay connected to the global network of Rotaract.
For any questions, email rotaract@rotary.org.
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