Any Rotaract club should maintain a few properties, the various properties related to the club and the people responsible for maintenance of the property are listed below.
To be maintained by the president
President’s Collar, Gavel and Gong
Club Charter
D. Card
Rotaract President Lapel pin
District Directory
Club Letterhead
Correspondence – Incoming and outgoing files
To be maintained by Secretary
Report Book
Minutes book
Incoming/Outgoing Correspondence files
D. Card
Bio-data for all members
District directory
Visiting Rotaractor Acknowledgement cards
Club letterhead
Secretary Lapel Pin
To be maintained by Treasurer
Cheque book
Bank passbook
Books of accounts
Day/Month cash book
Project/meeting specific ledger
Subscription ledge
Receipt book
Subscription reminders
Voucher pad
Treasurer lapel pin
To be maintained by Club Service Director
Attendance books – guest and member
Club banner(s)
Meeting intimation card
Leave letter application
Club roster/Addresses of all members
District directory
Birthday list of all members
Member/Club details of sister clubs/ twin clubs
Reserve lapel pins
Report of each clubs service projects
Director pin
To be maintained by Community Service Director
Reports of each community project
Extract from R.I./District Publication about community service projects
List of committee members
Director pin
To be maintained by Professional Service Director
Report of each professional service project
Extract from R.I./District Publication about community service projects
List of committee members
Director pin
To be maintained by International Service Director
Report of each international service project
Extract from R.I./District Publication about international service projects
List of committee members
Director pin
To be maintained by the Editor
District News Letter, Bulletins of other clubs, Sponsoring Rotary club, Rotary International, and Other district Rotaract clubs.
Member pin
Club Bulletins
Information file for Club Bulletin
To be maintained by the Sergeant-At-Arms
Sergeant at Arms Stick
Member pin
To be maintained by the Public Relations Officer
Records of printed information related to the club in newspapers and magazines
Records of digital information related to the club in TV shows, the Internet etc.
List of media in the locality and their addresses
Copy of PR kits relating to every project/meeting
Member pin
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