ORGANIZING TEAM AND GOVERNING BODY OF ROTARACT CLUB
BOARD OF DIRECTORS
The board of directors serves as the governing body of a Rotaract club, comprising the president, immediate past president, vice president, secretary, treasurer, and additional officers. Rotarian and faculty advisers attend board meetings for guidance, and Rotary club members may observe. The board meets monthly, approving club plans and projects, ensuring financial stability, and delegating responsibilities. They prepare a final report at the end of the Rotary year, shared it with the District and sponsor Rotary club.
PRESIDENT
The president ensures successful professional and leadership development activities and beneficial service projects.
Responsibilities include:
- Conducting effective club meetings with detailed agendas
- Chairing board meetings
- Appointing committees and seeking input
- Delegating responsibilities for leadership development
- Encouraging member involvement in projects
- Promoting and executing club activities and service projects
- Monitoring membership diversity
- Collaborating with advisers and district officers
- Updating club information regularly
VICE PRESIDENT
The vice president supports the president and may serve as the incoming president.
Responsibilities include:
- Presiding over meetings in the president's absence
- Serving on the board of directors and committees
- Handling special assignments
- Staying updated on club goals and activities
- Assuming the role of president when needed
SECRETARY
The secretary ensures efficient club operations and effective communication.
Responsibilities include:
- Maintaining club records, including membership and documents
- Notifying the sponsor Rotary club of potential Rotarians
- Providing club information to update RI
- Taking minutes at club meetings
- Managing important club documents
- Reporting club activities to RI
TREASURER
The treasurer maintains accurate financial records and oversees the club's finances.
Responsibilities include:
- Chairing the finance committee
- Collecting dues and fundraising proceeds
- Managing club expenses and reimbursements
- Preparing and administering budgets
- Providing monthly financial reports
- Ensuring compliance with financial regulations
IMMEDIATE PAST PRESIDENT
The immediate past president provides feedback, assists with special projects, and supports the board and club members.
CLUB COMMITTEES
Committees assist in carrying out club activities and projects.
Responsibilities include:
- Recruiting and engaging members
- Publicizing club activities
- Networking and socializing
- Maintaining historical records
COMMUNITY SERVICE COMMITTEE
- Reviewing and planning community service projects
- Organizing and implementing community service activities
INTERNATIONAL SERVICE COMMITTEE
- Reviewing and planning international service projects
- Organizing and implementing international service activities
- Promoting international understanding
PROFESSIONAL DEVELOPMENT COMMITTEE
- Planning professional development activities
- Exploring community resources
- Organizing and implementing professional development opportunities
FINANCE COMMITTEE
- Deciding on club funding strategies
- Maintaining financial sustainability
- Collecting dues and seeking donations
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